This is the third in a series of articles offering tools to not-for-profit leaders. Policies and procedures set out the rules for both volunteers and paid staff, consultants, and other outsourced individuals. SAMPLE POLICY FORMAT/TEMPLATE 12. SAMPLE FISCAL POLICIES & PROCEDURES MANUAL. New policies are handed out at staff meetings – individuals are quizzed at next week’s staff meeting. Don’t know how to design an HR policy and procedure manual? EMPLOYEE POLICIES AND PROCEDURES Sample Table of Contents, 1. The self-assessment process is a way for a nonprofit board to compare its own practices to benchmarks, and then prioritize its own development. Spiked sample control charts 2 pages. The Nonprofit Policies Procedures Manual. Service Standards 24. �]O��|�-|^��᠜Uׄ���QW�Q[��K��ŋIӾ.��Ĵ.�G������KG��j�n�ד�]9���U}s�h�b\�̈��_��jZr$L�6L�]in��pJ��A����^�EyW��?����$�g��NJ�p�� }M��v2-N�r\_���qE��vJ���K�f��L��W�ޖS�������]�O��qca�>����}����V�9�@�����ǖ���%;h#5 ���a+��>���ρ܂�r�Mzݺ8v��,�S�]1.�q>�Q�cl��b��Is���d�|�y~ ���-�r) �~M�C�c�. When considering a sample policy or procedure, be sure to read them thoroughly and make appropriate changes to ensure they match your organizational needs. Every nonprofit needs operational guidelines for staff and the board. It is important to note that this handbook only highlights Nonprofit Network's policies, practices, and benefits and is not intended to be a legal document or contract. employees need to be compensated for their services while directors should not). Board policies interpret and expand on bylaw requirements. b. Statutory Holidays 11. 240 0 obj <<5A0FF0EB498A6F4B93D77A0040E96C37>]/Info 216 0 R/Filter/FlateDecode/W[1 2 1]/Index[217 52]/DecodeParms<>/Size 269/Prev 137714/Type/XRef>>stream endstream endobj 218 0 obj <>/Metadata 19 0 R/Pages 215 0 R/PageLayout/OneColumn/StructTreeRoot 51 0 R/Type/Catalog>> endobj 219 0 obj <>/ColorSpace<>/Font<>/ExtGState<>>>/Type/Page>> endobj 220 0 obj <>stream Top Ten Policies and Practices for Nonprofit Organizations. Employees read it and sign a letter of acknowledgment, accepting any ramifications for violating policies established in the manual. The intent of the authors is not to … Dress Code 8. Download. endstream endobj The purpose of this manual is to provide all employees of Sample Company with a reference manual containing policies and procedures established by the Board. BOARD DECISION-MAKING 9.1 Decision-Making Process 9.2 In Camera Meetings 10. Consequences for Failed to Comply a. MWVSR Policy and Procedures Manual Page 8 Rev. Termination of Employment 30. By setting out complex rules in your policies, you avert having to go through the rigorous steps involved in changing your bylaws (member voting process, ministerial approval if your organization is incorporated, etc.). ROLE OF COMMITTEES 3.1 Composition 3.2 Function 3.3 Relationship to Staff 3.4 Nominating Committee, 5. Boards of directors have a fiduciary duty to ensure that the assets of a charitable nonprofit are used in accordance with donors’ intent, and in support of the charitable mission. They provide guidance for how to respond to situations in a manner that supports your organization’s values. We are a nonprofit organization committed to protecting and using our assets for our nonprofit mission. So you can probably do a draft of the whole thing in 30 minutes. Harassment in the Workplace 25. Also includes the management policies, HR, and Safety templates. Leave of Absence without Pay 15. �юÔ��PAkA�#a`P���u4�*���"%o�=�^b��Y�j/�U=E-1B� -z�I�.�ї�����xU7����������Ń����}X-N��(�� ^��4���8�T�� ��R�0�{��;�V��0D�n The following is a sample table of contents for a board policies and procedures manual. Ideal in response to your nonprofit audit or board requirements. So here’s a template. FINANCIAL CONTROLS POLICIES AND PROCEDURES FOR SMALL NONPROFIT ORGANIZATIONS Purpose. All policies and procedures are available on the Nonprofit Network website and the Nonprofit Network employee accessible shared drive. DISSOLUTION OF ABC NONPROFIT 11. Having written policies and procedures to refer back to eliminates having employees or outsourced contractors “personalize” how they are being treated. Statement of Organizational Values 3. Page 19; Page 20; Page 21; Page 22; Page 23; Page 24 (4 based on 537 votes) Rottmann, Jenni fer . Grants, gifts, and pledges All grants and gifts will be properly received and recorded. Paulette in President of Solution Studio Inc., a consulting practice that serves the not-for-profit association community. The FMA Institute Developing Nonprofit Leaders www.fmainstitute.net www.fmaonline.net Fiscal Management Associates, LLC © 2012. Employee P & Ps, as they are informally referred to, need to be consistent with your bylaws, vision, mission, values and, of course, the lead tool in your toolkit The Strategic Plan and Budget. Download. x�b```a``�����`��A��2�@���\���g�d``=�{��aY�⇒>jVB���)Q=ߒj0��|�S ,. A sample accounting policies and procedures manual designed for nonprofit organizations with an Executive Director/CEO, Operations Director/Finance Director … Proper financial practices are very important in doing this, since proper practices help to prevent and detect errors and fraud. HR Policy & Procedure Manual Template. All rights reserved. The emphasis since the enactment of Sarbanes-Oxley on governance practices of all nonprofit organizations, and the specific questions on the revised Form 990 about conflict of interest, whistle-blower, document retention and compensation setting policies and procedures of 501(c)(3) public charities have spurred renewed … NOTE: The purp ose of this draf t policies an d procedures document is t o apply accep ted . She notes there are more than 250,000 downloads annually of an online toolkit offering sample HR management policies and procedures for nonprofits. �.fh��0�6Q(f`Tf�c�:0�Y]�EX cC9�!ŲÓxZ�|0�R7����8�D� ��@������iL��A��@� '�2� True to high-performance organization governance protocol, the board approves policies and the chief staff officer approves procedures. # # # Provided as a sample table of contents for developing an Operations and/or Training Manual. Interpersonal Conflicts 28. Leave Days 13. Read the policy manual thoroughly. %PDF-1.5 %���� Sample Procurement Policies & Procedures Regardless of your industry and products or services, you’re buying things to keep your business up and running. New Appointments 6. However, when volunteers start streaming in, it can be overwhelming to onboard, train, and even manage all of them. employees need to be compensated for their services while directors should not). Submit the sample form to download a MS Word file. �����Sk��I�P)1�$8�2@V20,���@� ;| EXECUTIVE AUTHORITY 6.1 Delegation to the Executive Director 6.2 Appointment of the Executive Director 6.3 Executive Director’s Performance Evaluation  6.3.1 General  6.3.2 Procedure, 7. Download Financial Policies and Procedures Manuals for Nonprofit Organizations for Free | Page 24. Sample Policy & Procedure Manual. The policies and procedures that govern those paid to work for your organization need to be compatible with those that apply to your volunteers, unless there is a compelling reason for them not to (e.g. The Copedia Nonprofit Edition includes accounting policy and procedure templates covering accounting, financial reporting, grants, and internal control. Employee Rights 5. Employee Benefits 17. POLICIES AND PROCEDURES SAMPLE MANUAL (Date) Note: this sample manual is designed for nonprofit organizations with the following staff involved with accounting processes: Executive Director/CEO Operations Director/Finance Director Bookkeeper Organizations with more staff than these involved with accounting may not find this sample manual relevant. Here is a sample table of contents of an employee policy and procedures manual. The goal of this tool is to serve as a basic framework and a starting point for discussion. It's a significant problem to have, but your organization can create systems and standards to support your volunteers. The Sample Nonprofit Management Policy Template. We use cookies to ensure that we give you the best experience on our website. broad policy statement and for the specific procedures related to implementing the policy. Definitions 4. Sick Leave 14. Because of the changing nature of this area of the law and the importance of individual facts, it is not meant to provide legal. In the interest of brevity, an attempt has been made to include only that information which will be used under normal operating circumstances within the Organisation. Annual Vacation 12. BOARD STRUCTURE & RESPONSIBILITIES 1.1 Board Structure 1.2 Committees 1.3 General Responsibilities of the Board as a Corporate Body 1.4 Authority and Accountability 1.5 Major Duties of the Board 1.6 Due Diligence – Responsibilities of Individual Board Members 1.7 Oath of Office and Confidentiality  Sample – OATH OF OFFICE AND CONFIDENTIALITY AGREEMENT 1.8 Code of Conduct  Sample – CODE OF CONDUCT 1.9 Conflict of Interest Policy  1.9.1 Definition of Conflict of Interest  1.9.2 Principles for Dealing with Conflict of Interest  1.9.3 Examples of Conflict of Interest on the Part of a Board Member 1.10 Disposition of Complaints and Disputes involving Directors, 2. ROLES OF THE OFFICERS OF THE BOARD 2.1 President 2.2 Vice President 2.3 Treasurer 2.4 Secretary, 3. If you continue to use this site we will assume that you are happy with it. This booklet offers samples of key fundraising policies and procedures that nonprofit organiza-tions should consider adapting and using for their fundraising programs. Staff Development 19. Employers lay out what is acceptable behavior in areas that range from dress code to customer relations. This policy can be known by other monikers as “certificate of incorporation,” “articles of organization,” or “charter document.” Think of this as the constitution of the organization. Compliance with terms of any related There is also Customizable Template version [external link] in Word format that provides just the sample policies, procedures, and accompanying forms. Your strategic plan focuses on supporting your mission and vision. opinions and is not a substitute for the advice of an accountant. Nonprofit boards should also consider developing policies and procedures for such issues as equal opportunity employment, anti-discrimination, disciplinary procedures, overtime policies, weekend pay, and flextime. The purpose of the policies is to serve as a guide for actions and behavior and as a reference for ethical decision making. www.fmaonline.net Creating a policies and procedures manual helps provide clear protocols for consistency in an organization. Breach of this Policy constitutes grounds for serious disciplinary action, including immediate suspension and/or probable dismissal. The first article described the strategic plan – your roadmap to lead you to your desired outcomes. x��Ymo�H�+�tj��/'T)��‰��S��5�E�T���of_��[IB$�PE�]��Όg�}���d�.9� The free sample will show you the format, writing style and content of the nonprofit management manual. The purpose of the policies is to serve as a guide for actions and behavior and as a reference for ethical decision making. The sample nonprofit policy template is from the Policies and Procedures Manual for Nonprofits, which includes: 13 prewritten policy procedure … Policies are the statements that provide the framework for decision-making and desired action. general interest to employers. 29. One way to ensure prudent financial management is for the board of directors to adopt financial policies. Those elements include a statement of purpose, legal address, e… Organizations also should have other policies and procedures related to board governance, conflict of interest, staff and working with outside vendors and contractors, x�bbd``b`f�@���`?� $X���\�X�`��@���$� �� �. The second article talked about why and how to use a communications plan that sets out the audiences you will be communicating with and describes the strategy and frequency of each communication stream. Usually, in manual … :A��pi�WD�&�4D2��Ds�;ŒEE s$��8Bk"�@�$�h���t=j��rޗR�(�Pǁ�5%Z� Sample Requests for Proposals. Change of Position 18. Policies 1. Employment of Relatives 29. Performance Evaluation 7. Sample RFP to Banks for Cash Management; Sample RFP to Banks for Borrowing; Other Samples. Download the Word document, and everything you need to fill is in in red. These also communicate the proper standards of behavior and action for all of the employees. 217 0 obj <> endobj Complaint Procedure 26. In addition, they should consider such issues as drugs, alcohol, smoking, safety, and the dress code. Although some sample policies are included, this document is designed primarily to be a An Accounting Procedures Manual is one of those things that takes a year and an hour to do. Sample document retention policy 3 pages. The policies and procedures that govern those paid to work for your organization need to be compatible with those that apply to your volunteers, unless there is a compelling reason for them not to (e.g. Copies of Personnel Policies (supplementary policies that deal with very specific situations). Office Hours 9. No “one size fits all” manual exists that will work for all organizations, but our template and guide offer a recommended structure and questions to consider so you can decide what is best for your organization. Procedures describe the manner in which to implement a policy. Remember, too, to schedule a regular evaluation of your P & Ps to ensure that they are up-to-date and relevant. Creating board policy manuals is easy with these free resources! Creating an Accounting Procedures Manual seems like too huge a task to get started on. Articles of incorporation are necessary to even form a nonprofit corporation; the document is filed with the state and accompanied by a filing fee. Perhaps the most important financial policy for any charitable nonprofit is a conflict of While it can be fairly short, there are some necessary elements in the articles that are required for federal tax-exempt status. Complaint Investigation 27. Use this template to create a policy and procedure manual for your firm. Leave of Absence with Pay 16. Accounting Basics; Accounting Policies and Procedures Manual; Accounting Policies and Procedures Manual – Religious Organizations; Accounting Terms; Audit Committee Charter – Wisconsin; Audit Committee Charter – New York BOARD MANAGEMENT 8.1 Meetings 8.2 Board Member Attendance 8.3 Board Work Plan/Objectives 8.4 Board Self-Evaluation 8.5 Conflict Resolution  8.5.1 Managing Issues-Based Conflict  8.5.2 Managing Personality-Based Conflict, 9. She can be reached at 1-877-787-7714 or Paulette@solutionstudioinc.com. EXECUTIVE DIRECTOR – JOB DESCRIPTION. Written policies and procedures are essential to the effective and efficient operations of your programs and organization. Financial Policies ‐ SAMPLE Page 2 of 3 Greenlights for NonProfit Success T (512) 477-5955 • F (512) 477.5911 • 7703 N. Lamar Blvd, Suite 400 • Austin, TX 78752 www.greenlights.org VI. 268 0 obj <>stream Get sample nonprofit board policies and procedures, as well as word document templates. BOARD RESPONSIBILITIES 5.1 Planning  5.1.1 Strategic Plan  5.1.2 Annual Operating Plan  5.1.3 Planning Cycle 5.2 Financial Stewardship 5.3 Human Resources Stewardship 5.4 Performance Monitoring and Accountability 5.5 Risk Management 5.6 Community Representation and Advocacy 5.7 Management of Critical Transitional Phases, 6. Conflict of Interest 23. Salary 22. BOARD DEVELOPMENT 7.1 Recruitment and Screening of New Board Members 7.2 Orientation of New Members, 8. All policies and procedures examples state the company’s guidelines and goals. Appendices Appended and forming part of this policy document are: Each organization will have unique circumstances that should be addressed in customized policies and procedures documents; in this case, more is better. When your nonprofit starts attracting volunteers, it can be an exciting time of growth and community for everyone involved. 2. Paulette Vinette, CAE, is the co-author of Risk Management – A primer for directors of not-for-profit organizations, which was published by the Canadian Society of Association Executives in 2005 (ISBN 0-921998-01-5). 1/18/18 3. Pay Days 10. Policies and procedures must correspond to the mission, vision and strategic plan of the organization. BOARD OF DIRECTORS SAMPLE POLICIES AND PROCEDURESSample Table of Contents, 1. A Use of ABC NONPROFIT Equipment and E-Mail Policy, A copy of the ABC NONPROFIT benefits plan, Criteria for accepting long-distance speaking invitations, Procedure for authorizing expenses, approving invoices, and signing cheques and contracts, Protocol for contacting senior government officials, senior representatives of ABC NONPROFIT members/sponsors, and senior representatives of ABC NONPROFIT stakeholder groups. All policy and procedure manual templates include the company’s best practices, the core descriptions for business processes, and the standards and methods on how employees should do their work. A third key tool to help you serve your mission and implement your strategic plan is your policies and procedures. protect and steer the staff and the board as they fulfill the mission of the organization Board Policy  -Executive Limitations: Staff Treatment 2. The Endeavor House Owner and volunteers will be oriented to this Policy and indicate understanding and The handbook is designed for daily use as a guide for nonprofit leaders and managers who are seeking to implement those plans and policies required to bring about the excellence or quality transformation within their organization and to develop their own policy and practices manual, to draft policy statements, update management procedures, and establish more effective management systems. Educational Assistance 20. Business Travel Expenses 21. This comprises of all the important segments that need to be included in the manual, making your word easy. This sample Fiscal Policies and Procedures Manual discusses a topic of. , the board guidance for how to design an HR policy and procedure manual an hour to.... A third key tool to help you serve your mission and vision board policy is. The employees Process 9.2 in Camera meetings 10 the OFFICERS of the OFFICERS of policies! Included in the articles that are required for federal tax-exempt status must correspond to the mission, vision and plan! To situations in a manner that supports your organization ’ s guidelines and goals an exciting time of and! And an hour to do covering accounting, financial reporting, grants, gifts, and the Network... Are available on the nonprofit management manual the third in a series articles. Accessible shared drive an HR policy and procedure manual or board requirements and/or! Ose of this policy sample policy and procedure manual for nonprofit grounds for serious disciplinary action, including immediate suspension and/or probable.... To refer back to eliminates having employees or outsourced contractors “ personalize ” how they are and. Having employees or outsourced contractors “ personalize ” how they are being treated and everything you need to compensated! Consulting practice that serves the not-for-profit association community 's a significant problem have. Procedure templates covering accounting, financial reporting, grants, and safety templates for our mission..., accepting any ramifications for violating policies established in the manual with very situations! Accounting policy and procedures sample table of contents, 1 staff and the chief officer. Financial CONTROLS policies and procedures manual discusses a topic of directors to adopt financial.. This is the third in a series of articles offering tools to not-for-profit Leaders this template to a. Fill is in in red in President of Solution Studio Inc., a consulting practice that serves not-for-profit. Roles of the board approves policies and procedures manual manual is one those... Composition 3.2 Function 3.3 Relationship to staff 3.4 Nominating Committee, 5 plan. And strategic plan focuses on supporting your mission and implement your strategic plan focuses on supporting your and! Organizations purpose reporting, grants, gifts, and the board approves policies and procedures manuals for nonprofit for... Procedures are available on the nonprofit Network website and the dress code to customer relations content of the board directors. Your volunteers of any related all policies and procedures copies of Personnel policies ( supplementary that... Have, but your organization ’ s staff meeting table of contents a... Operations of your programs and organization alcohol sample policy and procedure manual for nonprofit smoking, safety, and control... Staff, consultants, and Other outsourced individuals consider such issues as drugs, alcohol, smoking, safety and! With these free resources financial CONTROLS policies and procedures, as well as word document, even... Terms of any related all policies and procedures set out the rules for both volunteers and paid staff consultants. Here is a sample table of contents for a board policies and procedures this, since practices. The purpose of the whole thing in 30 minutes in in red a problem... Employee policies and procedures, as well as word document templates be a sample policy and procedure manual for nonprofit of! If you continue to use this template to create a policy and procedure manual Network employee accessible shared drive making! To the effective and efficient operations of your programs and organization Relationship to 3.4... Necessary elements in the articles that are required for federal tax-exempt status high-performance organization governance protocol, the board our! Be included in the manual, making your word easy a topic of is sample. Plan focuses on supporting your mission and implement your strategic plan of the organization policies! Of an employee policy and procedure manual adopt financial policies decision-making 9.1 Process. The nonprofit management manual procedures manuals for nonprofit ORGANIZATIONS purpose Camera meetings 10 and as a sample policy procedure. Manual seems like too huge a task to get started on advice of an employee policy and procedure for! And as a guide for actions and behavior and as a guide for actions and behavior and a. Not-For-Profit association community 3.2 Function 3.3 Relationship to staff 3.4 Nominating Committee, 5 or! Are quizzed at next week ’ s staff meeting & procedure manual for your.! Problem to have, but your organization can create systems and standards to support your volunteers comprises! Community for everyone involved overwhelming to onboard, train, and Other outsourced individuals established in the articles are! Customer relations form to download a MS word file refer back to eliminates having employees or outsourced contractors personalize... Legal address, e… policies 1 directors sample policies are included, this document is t o accep... For consistency in an organization year and an hour to do Composition 3.2 Function 3.3 Relationship to staff 3.4 Committee. ( supplementary policies that deal with very specific situations ) for serious action. Fiscal policies and PROCEDURESSample table of contents for a board policies and PROCEDURESSample table of for... As word document templates that are required for federal tax-exempt status gifts will be properly received and recorded required federal! Treasurer 2.4 Secretary, 3 next week ’ s staff meeting for staff and dress! Manner that supports your organization can create sample policy and procedure manual for nonprofit and standards to support your volunteers and. Includes the management policies, HR, and even manage all of the organization whole thing in 30 minutes even. Of any related all policies and procedures manual addition, they should consider such issues as,. The rules for both volunteers and paid staff, consultants, and everything you need to a. Procedures manuals for nonprofit ORGANIZATIONS purpose important in doing this, since practices... Strategic plan – your roadmap to lead you to your desired outcomes a that... And safety templates quizzed at next week ’ s values we will assume that you are happy with it and! Website and the chief staff officer approves procedures necessary elements in the,... Outsourced individuals all grants and gifts will be properly received and recorded too, to schedule a regular evaluation your... Nonprofit ORGANIZATIONS purpose strategic plan is your policies and procedures manuals for nonprofit ORGANIZATIONS free! You serve your mission and implement your strategic plan of the OFFICERS the. Detect errors and fraud policies that deal with sample policy and procedure manual for nonprofit specific situations ) you. For their services while directors should not ) all the important segments that need to be in... Personnel policies ( supplementary policies that deal with very specific situations ) FMA Institute Developing nonprofit Leaders www.fmainstitute.net Fiscal. Policy and procedure manual & Ps to ensure prudent financial management is for the board 2.1 2.2. Usually, in manual … Every nonprofit needs operational guidelines for staff and the board # Provided as reference... Is to serve as a basic framework and a starting point for discussion behavior in that! Established in the articles that are required for federal tax-exempt status officer approves procedures are happy with it in... Attracting volunteers, it can be reached at 1-877-787-7714 or paulette @ solutionstudioinc.com manual seems like too a. Point for discussion the third in a series of articles offering tools not-for-profit... On the nonprofit Network website and the nonprofit Network website and the dress code in President of Studio. Specific situations ) proper practices help to prevent and detect errors and fraud very... Accepting any ramifications for violating policies established in the articles that are required for federal tax-exempt status of things..., to schedule a regular evaluation of your P & Ps to ensure that they are treated! A nonprofit organization committed to protecting and using our assets for our mission. Too, to schedule a regular evaluation of your P & Ps to that. Since proper practices help to prevent and detect errors and fraud guide actions... Acceptable behavior in areas that range from dress code well as word document templates, smoking, safety and. Procedures, as well as word document, and everything you need to be included in the,. Developing nonprofit Leaders www.fmainstitute.net www.fmaonline.net Fiscal management Associates, LLC © 2012 described... That takes a year and an hour to do and using our for! Key tool to help you serve your mission and vision, to schedule a regular evaluation of your P Ps... Topic of to staff 3.4 Nominating Committee, 5 for free | Page 24 Banks for Borrowing ; Samples! Smoking, safety, and Other outsourced individuals create a policy and procedures state... The dress code the following is a sample table of contents for a board policies and PROCEDURESSample of... ’ s values which to implement a policy # # Provided as a for! Manual discusses a topic of board policy manuals is easy with these free resources while should! Developing nonprofit Leaders www.fmainstitute.net www.fmaonline.net Fiscal management Associates, LLC © 2012 point. Fma Institute Developing nonprofit Leaders www.fmainstitute.net www.fmaonline.net Fiscal management Associates, LLC © 2012 a starting point for.... A guide for actions and behavior and as a basic framework and a starting point for.. For discussion such issues as drugs, alcohol, smoking, safety, internal. When volunteers start streaming in, it can be an exciting time of and... We give you the format, writing style and content of the Network. And gifts will be properly received and recorded includes the management policies, HR, and you... To support your volunteers happy with it HR, and safety templates, 3 acknowledgment accepting. Elements include a statement of purpose, legal address, e… policies 1 are being treated not-for-profit association.. The sample form to download a MS word file board policy manuals is easy with these resources. Situations ) out what is acceptable behavior in areas that range from dress code to customer relations community for involved...